Curriculum Updates: Master's and Doctoral
Changing and/or adding Curricula, Majors, Concentrations
- Contact Admissions to update student accounts prior to student registering for courses to have record updated
- Once a student has registered an advisor will have to make all changes to the student record
- If prior to the start of a term – change is effective for the upcoming term
- If term has started – change is effective for the following term not the current term
- A complete curriculum change is required for any student changing majors and concentrations
- If a SHADEGR record exists for old major, email deqc to have them change SHADEGR to new curriculum after you have made the changes.
Student is changing program, major and/or concentration or adding concentration
SFAREGS
Step 1: Type term the change is to be effective for
Step 2: Next Block
Step 3: Click Curricula Tab
Step 4: Click Replace to Replace current curriculum
Step5: Change Catalog term so it matches SFAREGS term
Step 6: Type or Select Program
- Level, College, and Degree will automatically populate
Step 7: Type or Select Campus
Step 8: Type or Select Admission Type (this is already populated)
Step 9: Click on Field of Study tab
Step 10: Type or Select Field of Study
Step 11: Type or Select Department
If student is adding a concentration do not save and continue onto the next step
Step 12: Arrow down to the next field area; go to field area called Type and enter Concentration
Step 13: Type in the Field of Study code for the concentration
Step 14: Type in the Department code (refert to the department code attached to the major code above)
Step 12/15: Save
Student is completing a certificate at the same time as completing a Masters degree
SFAREGS
Step 1: Type term the change is to be effective for
Step 2: Next Block
Step 3: Click Curricula Tab
Step 4: Click Duplicate
Step 5: Change Catalog Term so it matches SFAREGS term
Step 6: Change Priority to next number in sequence (most likely it will be 2)
Step 7: Type or select Program (CERT4 or CERT30)
- Level, College, and Degree will automatically populate
Step 8: Enter Campus Code
Step 9: Click Field of Study Tab
Step 10: Change Catalog term so it matches SFAREGS term
Step 11: Change Field of Study Code
- If a concentration code exists, Do not inactivate it but Record Remove it
- Type or Select Department
Step 12: Save
Student decides to take UG prerequisites at the same time as Masters Courses
Student will pay FULL UG tuition rate, discounts do not apply. Student must adhere to UG admission and registration deadlines.
SFAREGS
Step 1: Type term the change is to be effective for
Step 2: Next Block
Step 3: Click Curricula Tab
Step 4: Click Duplicate
Step 5: Change Catalog Term so it matches SFAREGS term
Step 6: Change Priority to next number in sequence (most likely it will be 2)
Step 7: Type or select Program (NON32)
- Level, College, and Degree will automatically populate
Step 8: Enter Campus Code
Step 9: Click Field of Study Tab
Step 10: Change Field of Study to U499
- If a concentration code exists, Do not inactivate it but Record Remove it
Step 11: Change Catalog term so it matches SFAREGS term
Step 12:Save
Student decides to defer Masters and take only UG prerequisites
Inform Graduate Admissions Office to make changes to defer student to future term. Admissions will update student account.
Student’s catalog term only is changing
SFAREGS
Step 1: Type term the change is to be effective for
Step 2: Next Block
Step 3: Click Curricula Tab
Step 4: Click Update to Update current curriculum
Step 5: Change Catalog Term (Do Not Save)
Step 6: Click Field of Study Tab
Step 7: Change Catalog Term to match term in step 6
Step 8: Save
Inactivating a curriculum (you can only inactivate those that are current (current indicator is checked) and active)
SFAREGS
Step 1: Type term the change is for
Step 2: Next Block
Step 3: Click Curricula Tab
Step 4: Arrow over to curriculum to be inactivated
Step 5: Click Update
Step 6: Change Activity to Inactive
Step 7: Save