Student has Declared a Certificate in Addition to the Master’s Degree
Step 1: Access SFAREGS and enter the term the certificate is to be active for
Step 2: Next block and access the curricula tab
Step 3: Select Duplicate
Step 4: Change the catalog term to reflect the SFAREGS term
Step 5: Change the priority level to the next in the sequence (most likely it will be 2)
Step 6: Type in the certificate code CERT4 or CERT30; level, college and degree will automatically populate
Step 7: Type in the campus code
Step 8: Click on the Field of Study tab
Step 9: Change the catalog term so it matches the catalog entered on the curricula tab
Step 10: Change the field of study code and enter in the department code
Step 11: If a concentration code exist arrow down and select record remove to clear the concentration for the record for the certificate
Step 12: Select Save
Removing a Certificate Student Never Started but Declared
Step 1: Access SFAREGS and enter the term
Step 2: Next block and access the curricula tab
Step 3: Arrow over to the record that displays the active certificate
Step 4: Select Update
Step 5: Go to the Activity drop down box and select Inactive
Step 6: Select Save
Step 7: Email deqc@nova.edu to remove the certificate from SHADEGR if the student did not complete courses in the certificate
Removing a Certificate Student Never Started and Never Declared (Data Entry Error)
Step 1: Access SFAREGS and enter the term
Step 2: Next block and access the curricula tab
Step 3: Arrow over to the record that displays the active certificate
Step 4: Select Update
Step 5: Go to the Activity drop down box and select Inactive
Step 6: Select Save
Step 7: Email deqc@nova.edu to remove the certificate from SHADEGR if the student did not complete courses in the certificate
Defer Certificate Start Term
Step 1: Access SFAREGS and enter the term
Step 2: Next block and access the curricula tab
Step 3: Arrow over to the record that displays the active certificate
Step 4: Select Update
Step 5: Update the catalog term that the student is deferring the start of the certificate
Step 6: Go to the Field of Study Tab and update the catalog term
Step 7: Select Save
Step 8: Email deqc@nova.edu to update the program information for the certificate on SHADEGR
Step 9: Review SHADEGR to verify that the appropriate courses are included/excluded on the degree sequence for the certificate
Step 10: See steps for Completion of Certificate
Remove Certificate No Longer Seeking
Step 1: Access SFAREGS and enter the term in which the certificate is being inactivated
Step 2: Next block and access the curricula tab
Step 3: Arrow over to the record that displays the active certificate
Step 4: Select Update
Step 5: Go to the Activity drop down box and select Inactive
Step 6: Select Save
Step 7: Email deqc@nova.edu to update SHADEGR with one of the following: withdraw the certificate sequence if the student has completed course work in the certificate or remove the certificate if the student did not complete any course work in the certificate
Step 8: Review SHADEGR to verify that the appropriate courses are included/excluded on the degree sequence for the certificate
Sought a Certificate but Did Not Declare it
Step 1: Access SFAREGS and enter the term in which the certificate has been declared (do not apply the certificate based on the first time a course was completed) excluding certificates that are not currently active (i.e. international certs) for the curriculum note in this instance must be added to the last term in which the certificate was offered. The catalog term may not match the term in which the certificate is being added.
Step 2: Confirm with program office that completed courses may apply to the sought certificate per the declared term
Step 3: Next block and access the curricula tab
Step 4: Select Duplicate
Step 5: Update the catalog term
Step 6: Update priority to level 2
Step 7: Go to the Field of Study tab
Step 8: Update the catalog term
Step 9: Select Major and enter the field of study code for the certificate. You will need to refer to the program codes located on the home page of the wiki. Do not search for codes via Banner.
Step 10: Remove any concentrations on the record if one is present
Step 11: Save
Step 12: Email deqc@nova.edu to update SHADEGR to create a degree sequence for the certificate courses
Step 13: Review SHADEGR to verify that the appropriate courses are included/excluded on the degree sequence for the certificate
Step 14: See steps for Completion of Certificate
Completion of Certificate
Step 1: Confirm that certificate program is a part of student record within Banner (SGASTDN)
Step 2: Confirm that the right courses have been completed as per the certificate program code (i.e. CERT4 or CERT30) and the degree sequence has been generated in SHADEGR
Step 3: Complete the Application for Certificate and email the form to Elizabeth Angueira and CC Laurie on the email. Elizabeth will add the student to the spreadsheet. The spreadsheet is located on the SBEAdvisor drive in the Certificates of Specialization folder. The sheet will track the progress of the certificate. Laurie will follow up on having the transcript updated to reflect the completed certificate program. Completed certificates are noted with an AC by the Office of the Registrar’s.
Step4: If student is only pursuing the certificate inactivate the student record. If student is pursuing more than one program and certificate is compelte inactivate the curriculum.