Curriculum Updates: Master's and Doctoral

Changing and/or adding Curricula, Majors, Concentrations

• Advisors will make changes to all admitted students regardless if registered or not
• If prior to the start of a term – change is effective for the upcoming term
• If term has started – change is effective for the following term not the current term
• Catalog term must match the effective term and changed accordingly
• A complete curriculum change is required for any student changing majors and concentrations
• If a SHADEGR record exists for old major, email deqc to have them change SHADEGR to new curriculum after you have made the changes.
• You do not inactivate the student status for the previous program. Leave that as active

Student is changing program, major and/or concentration or adding concentration

SFAREGS

1. Type term the change is to be effective for
2. Next Block
3. Click Curricula Tab
4. Click Replace to Replace current curriculum
5. Change Catalog term so it matches SFAREGS term
6. Type or Select Program

• Level, College, and Degree will automatically populate

1. Type or Select Campus
2. Type or Select Admission Type
3. Click on Field of Study tab
4. Type or Select Field of Study
5. Type or Select Department
6. Save

Student is completing a certificate at the same time as completing a Masters degree

SFAREGS

1. Type term the change is to be effective for
2. Next Block
3. Click Curricula Tab
4. Click Duplicate
5. Change Catalog Term so it matches SFAREGS term
6. Change Priority to next number in sequence (most likely it will be 2)
7. Type or select Program (CERT4)
   1. Level, College, and Degree will automatically populate
8. Enter Campus Code
9. Click Field of Study Tab
10. Change Catalog term so it matches SFAREGS term
11. Change Field of Study Code

• If a concentration code exists, Do not inactivate it but Record Remove it
• Type or Select Department

1. Save

Student decides to take UG prerequisites at the same time as Masters Courses

Student will pay FULL UG tuition rate, discounts do not apply.

SFAREGS

1. Type term the change is to be effective for
2. Next Block
3. Click Curricula Tab
4. Click Duplicate
5. Change Catalog Term so it matches SFAREGS term
6. Change Priority to next number in sequence (most likely it will be 2)
7. Type or select Program (NON32)

• Level, College, and Degree will automatically populate

1. Enter Campus Code
2. Click Field of Study Tab
3. Change Field of Study to U499

• If a concentration code exists, Do not inactivate it but Record Remove it

1. Change Catalog term so it matches SFAREGS term
2. Save

Student decides to defer Masters and take only UG prerequisites

1. Inform Marilyn Davis. Admissions will make the changes

Student’s catalog term only is changing

SFAREGS

1. Type term the change is to be effective for
2. Next Block
3. Click Curricula Tab
4. Click Update to Update current curriculum
5. Change Catalog Term (Do Not Save)
6. Click Field of Study Tab
7. Change Catalog Term to match term in step 6
8. Save

Inactivating a curriculum (you can only inactivate those that are current (current indicator is checked) and active)

SFAREGS

1. Type term the change is to for
2. Next Block
3. Click Curricula Tab
4. Arrow over to curriculum to be inactivated
5. Click Update
6. Change Activity to Inactive
7. Save